Invoicing & Sales Operations

Create KRA eTIMS tax invoices, send quotes, collect M-Pesa payments, manage customer contacts, track product inventory, and monitor expenses — all in one platform.

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eTIMS Ready

M-Pesa Auto-Reconciliation

Quotes & Products Inventory

1-Click iTax CSV Export

African professional managing digitized business invoicing and sales

Automated Sales & Settlement Engine

Three synchronized steps executed automatically upon customer checkout or invoice settlement.

M-Pesa STK & Payment Auto-Match

Trigger an instant M-Pesa STK PIN prompt directly to your customer's phone from invoice view with instant payment verification.

Instant KRA eTIMS Fiscal Signing

Automatically calculates 16%/8%/0%/Exempt VAT, maps UNSPSC item codes, attaches official KRA control codes, and stamps QR verification links.

Multi-Channel Dispatch & Portal Sync

PDF tax receipts are generated instantly, dispatched via email or WhatsApp/SMS, and synchronized across your customer directory and portal.

All-In-One Commercial Sales Suite

Everything Kenyan businesses need to quote, bill, collect payments, track inventory, and stay tax compliant.

1. eTIMS Tax Invoicing

Issue official software-signed KRA eTIMS tax invoices with instant QR verification. Automatic 16% VAT, zero-rated, and exempt classification with 1-click iTax CSV export.

2. M-Pesa STK & Settlement

Send instant M-Pesa STK PIN push requests straight to customer phones. Automatic Paybill and Till reconciliation prevents fake SMS fraud and double crediting.

3. Quotes & Estimates

Create formal proposals and proforma quotes. Clients can view and accept quotes online, triggering 1-click conversion into an active tax invoice.

4. Products & Inventory

Manage product & service catalogs with pre-seeded KRA UNSPSC item codes. Set pricing tiers, track stock counts, and receive low-inventory alerts automatically.

5. Customer Contacts & Ledger

Store client contact details, PIN numbers, purchase histories, and pending invoice balances. Includes a self-service portal for clients to pay and view statements.

6. Expenses & Bills

Coming Soon

Track operational expenses, attach digital receipts, manage vendor bills, and re-bill billable expenses directly onto client invoices.

Invoicing & Tax FAQs

Frequently Asked Questions about Invoicing & eTIMS

Everything you need to know about automated KRA eTIMS VSCU signing, M-Pesa STK reconciliation, and client portals.

Intubase integrates with the official KRA eTIMS Virtual Sales Control Unit (VSCU) API. Whenever an invoice is issued or marked paid, our engine automatically computes the fiscal cryptographic signature, generates the official KRA QR code, and transmits the electronic invoice receipt in real-time.

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Get started in under 3 minutes. Zero setup fees, zero hardware purchase required.

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